Enhance QR Code Management with Multiple Sub-Accounts 

Working with multiple team members or clients on QR code projects? Keeping everyone aligned and organized can be challenging, especially when different people require access to various resources.

That’s where QRCodeChimp’s sub-accounts come in.

They help you create dedicated spaces for each team, department, or client, so everyone sees only what they need—nothing more, nothing less. No mix-ups, no confusion, just smooth collaboration. Want to keep your QR code projects well-structured and your team in sync?
Let’s show you how!

What Are Sub-Accounts (In Simple Terms)?

Think of sub-accounts as personalized workspaces within your main QRCodeChimp account. When you create a sub-account for a new team member, department, or client, a separate workspace is automatically set up for them. It functions like a private room, complete with its own QR codes, folders, analytics, and permissions. Only authorized users can access their designated space, ensuring focused, independent work without overlap or interference.

Why Use Sub-Accounts?

Sub-accounts are ideal for managing access to QR codes, files, and analytics within your team or organization. Instead of sharing full access with everyone, you can control who has access to what.

Use sub-accounts to:

• Assign access based on roles or responsibilities
  
• Allow team members to create and manage their own QR codes
  
• Keep workspaces separate for different teams or departments
  
• Maintain privacy and reduce the risk of accidental edits

Sub-account Access Types: Full vs. Personal—What’s the Difference?

QRCodeChimp’s sub-accounts come with two levels of access: Full and Personal. These access types enable you to control what each sub-account can view and manage, ensuring that the right people have the appropriate level of visibility and control.

1. Full Access

With Full Access, sub-accounts can view, edit, and manage all assets, regardless of who created them.

• QR Codes: Can view and edit all QR codes in the account
• File Manager: Can access all uploaded files in the File Manager

This level of access is ideal for collaborative roles that require visibility and control over shared resources.

2. Personal Access

With Personal Access, sub-accounts can only access assets they have created or uploaded themselves.

• QR Codes: Can view and edit only the QR codes they created
• File Manager: Can access only the files they personally uploaded

This is suitable for roles that require independence or limited access for privacy and control.

By tailoring access this way, QRCodeChimp helps you maintain data privacy, reduce errors, and simplify management, all while maintaining collaboration.

Example Scenario: Managing Access for Different Teams

Imagine you’re part of a large organization with two internal teams: the Sales Team and the Product Team. Each team needs to manage its own QR code campaigns independently.

To achieve this, you assign them Personal Access for QR codes, so each team can only view and edit the QR codes they create.

However, there are shared files like images and logos that both teams need for creating their QR codes. For this, you grant them Full Access to the File Manager, allowing access to all uploaded files.

Scenario 1: You Create Two Sub-Accounts

As the main account holder, you create one sub-account for the Sales Team and another for the Product Team.

• You retain full visibility and control over all QR codes, files, and analytics across both sub-accounts.
  
• Each team operates within its own workspace, with access defined by the permissions you assign.

Scenario 2: A Team Member from the Sales Sub-Account Creates a QR Code

• Only the Sales sub-account user can view and edit that specific QR code.
  
• The Product sub-account will not have access to it, maintaining a clear separation between team assets.

How to create and manage multiple sub-accounts?

Log in to your QRCodeChimp account, go to the Dashboard, and follow the steps below.

A step-by-step guide to creating sub-accounts

Step 1: Head to your dashboard and click the “Sub Accounts” option in the sidebar menu.

Step 2: If your account Enter your unique alphanumeric Account ID and click “Submit.” 

Remember: Account ID creation is a one-time process and cannot be modified later.

Step 3: Click on the ‘Create a New Sub-account’ button.

Step 4: Fill in sub-account details: In the popup, enter the login ID, first name, last name, and email of the sub-account user.

Step 5: Access Type: ‘Full’ for access to all QR codes or ‘Personal’ for access to QR codes in the same personal sub-account.

File Manager Access Type: Select ‘Full’ for access to all files or ‘Personal’ for files uploaded by the same personal sub-account. Click “Submit.”

An email with login details and instructions will be sent to the new sub-account user.

Managing Your Sub-Accounts 

Once you’ve created sub-accounts, managing them is just as simple.

Where to find them:
Log in to your QRCodeChimp account, head to your “Dashboard,” and click on “Sub Accounts” in the sidebar. You’ll see a list of all the sub-accounts you’ve created.

What you can do here:

• “View” details of each sub-account
  
• “Edit” user information if something needs updating
  
• “Delete” a sub-account if it’s no longer needed.
  

How to edit permissions:
Next to each sub-account in the list, click “Edit.” This opens the sub-account’s settings.

From here, you can:

• Update the first name, last name, and email
  
• Change access to “Full” or “Personal” for QR code and file manager permissions
  
• Add a suffix to their alphanumeric Login ID

Note: The prefix of the Account ID is fixed when first created. It’s a one-time setup and cannot be changed later.

This level of control allows you to fine-tune who sees what and make updates on the fly, keeping your account structure clean and secure.

Smart Tips for Assigning Roles and Permissions

To keep things running smoothly (and securely), it’s a good idea to follow a few simple best practices when assigning access to sub-accounts:

Grant access based on need
Stick to a need-to-know policy. Only give team members access to what they actually need. For example, not everyone needs to see or edit every QR code, especially across different clients or projects.

Review permissions regularly
As your team or projects evolve, make it a habit to check and update sub-account access. Perhaps a freelancer no longer requires access, or a team member has assumed additional responsibilities. A quick review helps keep everything clean and secure.

By following these tips, you’ll make collaboration smoother while staying in control, just the way QR code management should be.

Top Benefits of Using Sub-Accounts for Smarter Teamwork

Using QRCodeChimp’s sub-accounts isn’t just about keeping things organized; it’s about working smarter as a team. Here’s how they help:

• Better teamwork: Sub-accounts make it easy for different team members or departments to work on their own projects without overlapping each other’s work. Everyone gets their own space, and collaboration becomes seamless—no mix-ups, no confusion.
• Controlled access: Not everyone needs full access. With sub-accounts, you can assign either Full or Personal access depending on the user’s role. This way, you stay in control while giving your team the right level of freedom.
• Simplified management: You can easily delegate tasks to sub-account users while keeping oversight from your main account. It also makes your dashboard cleaner and easier to manage, especially as your operations grow.
• Clear accountability: Want to know who created or updated a QR code? Sub-accounts help you track that effortlessly, improving transparency and responsibility across the team.
• More value, less cost: Instead of purchasing multiple accounts, sub-accounts let you add users under one plan. It’s an innovative, scalable way to expand your team without clutter or added costs.

How Many Sub-Accounts Can You Have?

It depends on your QRCodeChimp plan:

Plan	You Get
Free	1 main account only
Starter	1 main account only
Pro	1 main + 1 sub-account
Ultima	1 main + 3 sub-accounts
Ultima 2x	1 main + 6 sub-accounts
Ultima 3x	1 main + 9 sub-accounts
Ultima 4x	1 main + 12 sub-accounts
Ultima 5x	1 main + 15 sub-accounts

Need more? Email us at support@qrcodechimp.com

Check our pricing plans now.

Final Word

Managing QR codes doesn’t have to be messy or complicated. Sub-Accounts simplify everything.

Whether you’re a solo marketer handling multiple campaigns, a growing agency managing client portfolios, or an event planner coordinating large teams, QRCodeChimp’s Sub-Accounts give you the structure and flexibility you need.

You can assign roles, control access, and keep everyone’s work neatly separated—all under one main account.
Henceforth, there will be no more cluttered dashboards or accidental edits. Just clean, secure, and efficient QR code management tailored to how your team works.

Take control of your QR code operations with QRCodeChimp.

Frequently asked questions