Add QRCodeChimp Leads to Salesforce via Zapier Webhook

Picture this: You’re at a busy event, visitors scan your QR codes, and within seconds their details land in Salesforce, no copy-paste, no spreadsheets, no late-night data clean-ups. That’s the promise of Salesforce and QRCodeChimp integration through a simple Zapier webhook.

In this guide, you’ll learn exactly how to set up that automated flow. We’ll walk through creating a Zapier webhook, linking it to your QRCodeChimp form, and mapping each field to Salesforce so every new scan becomes a neatly filed lead. The payoff? Real-time lead capture, zero manual work, and reliable data that’s ready for follow-up.

The tools are ones you already trust QRCodeChimp for your forms, Zapier to relay the data, and Salesforce to house your leads. We’ll show you how the webhook acts as the messenger between them, so your marketing can run on autopilot.

Let’s get your leads moving while you focus on closing deals.

What you need before you start

Before you hit “Create Zap,” make sure these four pieces are in place:

1. Active Salesforce account
   Your production org must be ready to accept new leads. No sandbox tests here, real data, real follow-ups.
2. QRCodeChimp form with webhook support
   The form should already collect the details you care about and be able to post them to Zapier’s webhook URL.

[Note: Webhook support is available on QRCodeChimp’s Pro and higher plans only.]

3. Zapier account
   Zapier is the courier in this Salesforce and QRCodeChimp Integration. Any plan works, as long as it supports Webhooks by Zapier.

[Note: Zapier’s free plan does not include Webhooks.] 

4. Field checklist
   Jot down the exact fields you want to pass: name, email, phone, campaign source, anything else that matters. Clear mapping now saves you from debugging later.

A step-by-step guide to connecting QRCodeChimp and Salesforce

This is the core of the tutorial, where we will walk through every step of building your automated workflow. Follow these instructions carefully, and your integration will be up and running in no time. We recommend having two browser tabs open: one for Zapier and one for QRCodeChimp.

Part 1: Setting up your Zapier trigger to catch new leads

1. Log in to your Zapier dashboard. In the top left corner, click the Create button.
2. Select the Zaps option.
3. You will be taken to the Zap editor. The first block is the Trigger, which is the event that starts your workflow. In the search box, type Webhooks and select it from the list.
4. Now you need to choose the specific trigger event. Under the “Event” dropdown menu, select Catch Hook. This action instructs Zapier to generate a unique URL that will simply wait and “catch” any data sent to it from another application.
5. Click the Continue button.
6. Zapier will now present you with your Custom Webhook URL. This URL is the unique digital address for your automation; it’s the specific destination where QRCodeChimp will send its data.
7. Crucial Instruction: Click the Copy button to copy this URL to your clipboard.
   It is essential that you do not close this Zapier browser tab. We need to test this trigger later, so leave it open and we will return to it shortly.

Part 2: Configuring QRCodeChimp to send data

QRCodeChimp allows you to send form submissions to Zapier from two locations. Choose the option that matches your workflow; both flip the same Invoke API switch.

Where you turn it on	When to use it	Navigation path
Account-level (Method 1)	Use when every form in the workspace should post to the same Zapier webhook.	Dashboard → Account Settings → Form Settings, Integrations → toggle Invoke API
Individual form (Method 2)	Use when only one form needs the webhook or different forms need different endpoints.	Dashboard → create or edit a Form QR Code → Form Integration → toggle Invoke API

After you turn on Invoke API:

1. Set POST as the request type. Optional Headers and a Body box appear.
2. Keep this tab open. In the next step, you will paste the Zapier Custom Webhook URL into the API URL field.
3. QRCodeChimp packages every form field as JSON, for example, { “email”: “jane@acme.com”, “first_name”: “Jane” }. Adjust key–value pairs only if you need different names.
4. Click Save to finish the integration.

Your form (or every form) now sends data to Zapier the moment someone submits it.

Part 3: Testing the trigger to ensure data is flowing correctly

This is a critical validation step. Before we build the rest of the automation, we must confirm that QRCodeChimp is successfully sending data and that Zapier is receiving it successfully.

1. Go to the live version of your QR code page. The easiest way to do this is to scan the QR code with your smartphone, just as a genuine prospect would.
2. Fill out the form completely. This is a test, so use data that is clear and easily recognizable.

Pro Tip: Use distinct test data that you can spot instantly. For example: First Name: Testy, Last Name: McTesterson, Company: Global Test Inc., Email: testy.mctesterson@[yourdomain].com.

3. Submit the form.
4. Now, return to the Zapier browser tab that you left open.
5. Click the blue Test trigger button.
6. Zapier will now search for the data you just sent from the form. A successful test will display the data it “caught.” You should see the labels from your form (e.g., Data First Name, Data Last Name) and the corresponding test values you entered (Testy, McTesterson). This confirms that the connection is working perfectly.
7. Click Continue with selected record.
8. Search and select Salesforce from the options.

Troubleshooting Callout: If Zapier displays a message saying it couldn’t find a request, don’t panic. Sometimes there’s a slight delay. Wait 30 seconds and click the “Test trigger” button again. If it still fails, the most common issues are: 1) You may have forgotten to save the changes in QRCodeChimp after pasting the webhook URL. 2) You may have copied the URL incorrectly. Go back and double-check that the URL in QRCodeChimp exactly matches the one displayed in Zapier.

Part 4: Setting up your Salesforce action to create a new lead

Now that Zapier is successfully capturing the data, we can instruct it on what to do with that data: create a new lead in Salesforce.

1. In the Zapier editor, below your successfully tested trigger, you will see the “Action” block. Click it to continue.

2. In the app search box, type Salesforce and select it.

3. Under the “Event” dropdown, you will see a list of all the things Zapier can do in Salesforce. For our purpose, select Create Lead. It’s worth noting the other possibilities here, like “Create Contact” or “Update Record,” which hint at more advanced automations you can build in the future.

4. Click Continue.

5. Zapier will now prompt you to connect your Salesforce account. Click the “Sign in” button. A pop-up window will appear, asking you to log in to your Salesforce account. Enter your credentials and grant Zapier permission to access your account.

6. Expert Note: During the connection process, you may be asked to choose your Salesforce Environment. For the vast majority of users, the correct choice is Production. This refers to your live, active Salesforce instance, where your actual customer data resides. If you are part of a large enterprise or a development team that uses a separate testing environment, you might select ‘Sandbox,’ but for this guide and for almost all standard use cases, you should proceed with ‘Production.’

7. Once your account is connected, click Continue.

Part 5: Mapping your form fields to Salesforce lead fields

This is the most crucial step in the entire process, where we provide Zapier with the precise instructions for creating a new lead record in Salesforce. The concept is simple: we are telling Zapier, “Take the data from the ‘First Name’ box in our form and put it into the ‘First Name’ field in Salesforce.”

Zapier will now display a list of fields available on a Salesforce Lead record. We need to populate these fields with the data we received from our QRCodeChimp form.

1. First, find the Last Name field. This field is required in Salesforce. Click inside the empty field box.
2. A dropdown menu will appear. It will show data from your “Catch Hook” trigger. You will see all the data from your Testy McTesterson test submission.
3. Find and select the data pill that corresponds to the last name from your form (e.g., 1. Data Last Name: McTesterson). When you select it, it will appear as a colored pill in the field.
4. Next, find the Company field. This is also required by Salesforce. Click in the box and select the corresponding data pill for the company name from your form.
5. Repeat this mapping process for all the other relevant fields, such as First Name, Email, and Phone.

To ensure clarity, here is a table representing a standard and highly effective mapping configuration:

QRCodeChimp Form Field (from Zapier Trigger)	Salesforce Lead Field (in Zapier Action)	Notes & Best Practices
Data Last Name	Last Name	Required by Salesforce. If your form only has a single “Full Name” field, you can map it here. However, it’s a best practice to have separate First and Last Name fields on your form for cleaner data.
Data Company Name	Company	Required by Salesforce. To avoid errors in your automation, it is highly recommended to make this a required field on your QRCodeChimp form.
Data Email	Email	The primary identifier and contact point for the lead. Ensure your form has email validation enabled to capture a proper email format.
Data Phone	Phone	Map the phone number collected from your form.
(Static Text)	Lead Source	Highly Recommended. This is a power-user move. Instead of selecting a data pill from your form, you can type in a static text value, such as “QRCodeChimp – 2024 Conference.” This is absolutely critical for tracking the ROI of your campaign inside Salesforce reports.

Part 6: Testing the complete workflow and publishing your Zap

With all the fields mapped, it’s time for the final test to ensure the entire workflow, from end to end, is functioning correctly.

1. After you have finished mapping your fields, scroll to the bottom and click Continue.
2. Zapier will now show you a summary of the data it is about to send to Salesforce. Review it to make sure it looks correct.
3. Click the Test step button. This is a live test. Zapier will now take the sample data from ‘Testy McTesterson’ and attempt to create a real lead in your live Salesforce account.
4. Immediately switch to your Salesforce browser tab. Navigate to the Leads tab. You may need to refresh the page or change the list view to “Today’s Leads.”
5. You should see your new lead: Testy McTesterson. Click on the lead record to open it. Verify that all the fields you mapped, First Name, Last Name, Company, Email, and especially the static Lead Source, have been populated correctly.
6. Once you have verified that the lead was created successfully in Salesforce, return to the Zapier tab.
7. You will see a “Success!” message. The final step is to click the Publish or Turn on Zap button.

[Note for enterprise users: If your organization uses Salesforce at scale, be mindful of its daily API request limits. Each new lead created through Zapier counts as an API call. For high-volume QR scan campaigns, coordinate with your Salesforce administrator to ensure your API quota can accommodate the expected traffic.]

Congratulations! Your automated lead generation machine is now live. From this moment on, every single new submission to your QRCodeChimp form will automatically and instantly create a new, perfectly formatted lead in your Salesforce account within seconds.

Final thoughts

A clean Salesforce pipeline, real-time data, and zero copy-paste headaches. This is the payoff of a well-built Salesforce and QRCodeChimp integration. Every scan turns into a lead ready for follow-up, freeing you to focus on conversations instead of spreadsheets.

Before you publish, run a few test scans. Confirm that each field is placed in the correct Salesforce column and that required values pass validation. Small checks now avoid big surprises later.

Give every QR lead a clear label. Create a “QR Source” tag or custom field to easily measure campaign impact and segment follow-ups.

Frequently asked questions