How to Share Access for Digital Business Cards in QRCodeChimp

QRCodeChimp’s Share Access feature lets you give another person permission to edit or view a specific digital business card without sharing your full account login.

In this guide, you’ll learn how to share access for individual digital business cards, bulk-created cards, and specific cards inside a bulk batch. You’ll also see what each access permission means.

A step-by-step guide to sharing access

You can share access for one digital business card or for digital business cards created in bulk. Follow the steps below based on how the card was created.

Sharing access for individual digital business cards

Step 1: Sign in to QRCodeChimp and click Dashboard. This is where all your QR codes are stored.

Step 2: Select the digital business card QR code for which you want to share access. Click the three dots next to the QR code to open more options.

Step 3: Click Share Access. A pop-up will appear.

Step 4: Enter the email address of the person with whom you want to share access.

Step 5: Click Share to send an email notification to the recipient with the details of the shared digital business card.

To share access with multiple people, click + Add New Email and enter additional email addresses.

Keep the general access setting as Restricted if you want access to remain limited to the selected recipients.

Step 6: The recipient receives an email with a link to access the digital business card. When they open the link for the first time, they need to set a password. After that, they are redirected to the digital business card page based on the access level assigned.

Sharing access for bulk digital business cards

If you have already created digital business cards in bulk and want to share access with your team, follow these steps.

Step 1: Sign in to QRCodeChimp and go to Dashboard.

Step 2: Click Bulk QR Codes from the left panel.

Step 3: Select the bulk QR code batch for which you want to share access. Click the three dots next to the batch and select Share Access.

Step 4: A pop-up will appear with different access options. Select the required Access Permission.

Step 5: Choose who should get access for each QR code in the bulk upload. You can select Primary email in the card profile, Share Access Email column in the uploaded Excel, or both.

Step 6: To automatically share access with records added to this bulk batch later, select Automatically share access with newly added records in this bulk batch.

Step 7: Click Apply Changes.

Share Access permissions explained

In the Share Access pop-up, you’ll see Access Permission. Choose the permission level based on what the recipient needs to do.

Access permission	What it allows
Edit Access	Full editing rights plus analytics and response viewing
View Collected Contacts and Form Responses	Lets the recipient view analytics, collected contacts, and form responses without editing the digital business card
View Analytics	Lets the recipient view scan analytics only, without editing the QR code

Use Edit Access when someone needs to update the card. Use View Collected Contacts and Form Responses when someone needs lead or submission visibility. Use View Analytics when someone only needs scan performance data.

How to select the email address for bulk Share Access

When sharing access for bulk-created digital business cards, you can choose how QRCodeChimp should identify the recipient email address.

Option	What it means
Primary Email in Card Profile	Share Access is sent to the primary email address listed in the digital business card profile. The email address in the Contact Us section is considered the primary email.
Share Access Email column in the uploaded Excel	Share Access is sent to the email address mentioned in the Share Access Email field in your uploaded Excel file.
Remove all existing access	Removes all previously provided access before applying the selected sharing option.

Note: If Remove all existing access is selected along with other options, this action is completed first.

The Share Access Email column is helpful when the employee’s login email is different from the public email shown on the card.

How to share access to one digital business card inside a bulk batch

If you want to share access to only one digital business card inside a bulk-created batch, follow these steps.

Step 1: Go to Dashboard and navigate to Bulk QR Codes.

Step 2: Locate the bulk QR code batch that contains the digital business card you want to share. Click View All.

Step 3: Find the specific digital business card and click the three dots next to it. Then click Share Access.

Step 4: A Share Access pop-up will appear. Enter the recipient’s email address and click Share.

Step 5: Set the required Access Permission.

Step 6: Set General Access as Restricted and click Done.

What edit options are available in Share Access?

The available edit options depend on whether the digital business card was created individually or through bulk upload.

Digital business card type	What can be edited	Design changes
Individual digital business card	The recipient can update personal details, modify card content, adjust the design theme, and change the QR code design and color based on the access granted.	Full customization is available, including QR code style and card layout.
Bulk-created digital business card	The recipient can update details in editable fields, such as contact details, job title, and other assigned card information.	Design changes must be made on the parent card. Any new design applies to the entire batch automatically. Individual design changes are not possible for one card inside the batch.

Individual digital business cards offer broader customization because each card is managed separately.

Bulk digital business cards are designed for consistency. Card details can be updated, but design changes are controlled from the parent card so the entire batch keeps a consistent brand look.

When should teams use Share Access?

Use Share Access when employees, clients, managers, or team members need access to specific digital business cards without getting the full account login.

For a deeper look at permission strategy, access control, and HR or IT use cases, read Digital Business Card Permissions: Manage Employee Access With Share Access.

Conclusion

Share Access makes digital business card management easier when more than one person needs to edit, view, or track a card. Instead of sharing account credentials, you can give the right person the right level of access.

Use it for individual cards, bulk-created cards, or a single card inside a bulk batch. You can also update or remove access whenever needed.

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