4 Simple Steps to Make a Calendly QR Code

Looking for a convenient way to allow people to schedule meetings with you? Creating a Calendly QR code is like giving out a digital key to your calendar—anyone can find a suitable time just by scanning it. 

A Calendly QR code simplifies the process and keeps your schedule organized for virtual meetings, whether one-time or regular team gatherings. 

This article will guide you through four easy steps to set this up. It’s all about making your life easier and your interactions smoother.

Make Calendly schedules easier with URL QR codes!

What is a Calendly QR code? 

Calendly QR codes make it easy for users to access your scheduling page. They sync with your calendar, display available slots, and let users select a time for their appointments. 

Types of Calendly QR codes

Static QR codes: Static QR Codes are ideal for one-off events where you do not require tracking and changes in URL, as the content link cannot be modified post-creation. 

Dynamic QR codes: These are preferable for Calendly event management. They allow updates to the linked event type or schedule without creating a new QR code.

Also read: What Is the Difference Between Static and Dynamic QR Codes?

How to set up Calendly?

Here’s how you can easily set up and share your Calendly link.

Step 1: Go to Calendly 

Sign up or log in to Calendly. Your calendar will link automatically if you use Google or Outlook.

Step 2: Set up your availability

On the dashboard, select an “Event Type,” “One-off Meeting,” or “Meeting Poll”

Step 3: Customize your event

Navigate to Availability to create and customize schedules for events, helping attendees pick meeting times.

Enter details like the event name, location (e.g., Zoom), and duration.

Step 4: Share your Calendly link

Click “Share” to get your unique link.

Share this link via email, social media, or on your website.

Step 5: Manage Scheduled Meetings

Check your meetings under “Scheduled events.”

Here, you get an option to reschedule or cancel meetings.

How to make a QR code for Calendly?

Now, let’s make it easy for others to schedule with you by creating a Calendly QR code.

Step 1: Get your Calendly link

Copy the link from your Calendly event.

Step 2: Go to QRCodeChimp

Enter the link or URL in the input box in the QR Code Generator with the logo.

Step 3: Customize the QR code

Design your QR code with logo, shapes, and color.

Step 4: Save the QR code

Save, download, print, and distribute your QR code.

And that’s it! Now, people can scan your QR code to schedule a meeting with you.

How to share QR codes for Calendly?

Integrating QR codes into your daily routine can make scheduling effortless and enhance your professional image. Here are five creative ways to share your Calendly QR codes:

Email signatures

Add the QR code to your email signature for easy access. Every email you send becomes an opportunity for recipients to effortlessly schedule a meeting with you, enhancing your accessibility and convenience.

Website

Embed the QR code on your website to guide visitors to book meetings effortlessly. This integration ensures that anyone visiting your site can quickly schedule an appointment without navigating away from your content.

Brochures and Flyers

Include the QR code in your marketing materials. Distributing brochures and flyers with your QR code at events or in your office allows interested parties to schedule in-person meetings, increasing your engagement rate.

Social Media

Share the QR code in your social media posts or profiles. By posting the QR code on platforms like LinkedIn, Facebook, or Twitter, you make it easy for your audience to book time with you directly from your social channels.

These methods can enhance your professional image and improve scheduling efficiency.

Let’s start sharing Calendly schedules using URL QR codes!

What does a Calendly QR code store?

The Calendly QR Code is a straightforward way to create and manage online calendaring events, making it easier for employers and customers to find and book your events. However, it stores:

1. Event Information: Details about upcoming events.

Example: Reserve a meeting slot for a conference, displaying available slots and their respective meeting platforms.

2. Participant Information: Data specific to each participant.

This includes name, email address, company name, phone number, etc. It is visible only to the host.

Advantages of using Calendly QR codes

The following benefits highlight the value of using Calendly QR codes for efficient and professional scheduling:

• Simplifies the booking process.
• Provides a seamless way for clients to book appointments.
• Makes scheduling accessible with a quick scan.
• Reduces the time spent on administrative tasks.
• Projects a modern, tech-savvy image.
• Creating a QR code is fast and simple.
• Sharing social media, email, or text events with a QR code is quick.
• Attractive QR codes enhance your business image and attract more customers.
• Works seamlessly with Google Calendar, Outlook.com, and Office 365.
• Share calendars across departments for better coordination.
• Allows customers to schedule meetings without speaking to anyone.
• Offers a free and paid version with more features.
• Streamlines the process from initial contact to a meeting, reducing the need for emails or texts.

Who gains from using Calendly QR codes?

Calendly QR codes offer a versatile solution for various professionals and businesses. Here’s a closer look at who can gain the most from integrating this tool into their scheduling process:

Professionals

Consultants, freelancers, service providers, and sales professionals will find Calendly QR codes incredibly useful. These professionals often juggle multiple clients and appointments, making streamlined scheduling essential

They can easily share their availability using QR codes, allowing clients to book time slots without the usual back-and-forth communication. This efficiency saves time and presents a polished, professional image.

Businesses

Businesses that rely on appointment bookings, such as salons, clinics, and spas, can significantly benefit from Calendly QR codes. Clients can instantly scan the QR code to view available slots and book appointments, enhancing the customer experience. This reduces the workload on reception staff, freeing them to focus on in-person customer service.

Educational institutions

Schools, colleges, and universities can use Calendly QR codes to manage appointments with administrators, counselors, and faculty. Students and parents can book meetings or consultations by scanning a code, streamlining the process, and reducing administrative burdens.

Event organizers

Event organizers can use Calendly QR codes to manage meeting RSVPs and appointments during conferences, trade shows, and workshops. Attendees can quickly scan a code to schedule one-on-one sessions with speakers or exhibitors, improving event logistics and attendee satisfaction.

Real estate agents

Real estate agents can use these QR codes to schedule property viewings. Potential buyers can scan the code from property listings or flyers to book appointments directly, making the process smoother and more efficient.

Healthcare providers

Doctors, therapists, and other healthcare providers can benefit from using Calendly QR codes to manage patient appointments. Patients can easily book consultations or follow-up visits, reducing no-shows and ensuring a more organized schedule.

Conclusion

Calendly QR codes simplify scheduling and provide a seamless way for clients to book appointments, enhancing your efficiency and professionalism. Now that you know how easy it is to integrate a Calendly QR code, why not give it a try? It’s a small step that could make a big difference in managing your time and appointments. Head over to QRCodeChimp and start simplifying your scheduling right away.

Create Your QR Code Now!