Looking for a convenient way to allow people to schedule meetings with you? Creating a Calendly QR code is like giving out a digital key to your calendar—anyone can find a suitable time just by scanning it.
A Calendly QR code simplifies the process and keeps your schedule organized for virtual meetings, whether one-time or regular team gatherings.
This article will guide you through four easy steps to set this up. It’s all about making your life easier and your interactions smoother.
Make Calendly schedules easier with URL QR codes!
What is a Calendly QR code?
Calendly QR codes make it easy for users to access your scheduling page. They sync with your calendar, display available slots, and let users select a time for their appointments.
Types of Calendly QR codes
Static QR codes: Static QR Codes are ideal for one-off events where you do not require tracking and changes in URL, as the content link cannot be modified post-creation.
Dynamic QR codes: These are preferable for Calendly event management. They allow updates to the linked event type or schedule without creating a new QR code.
Also read: What Is the Difference Between Static and Dynamic QR Codes?
How to set up Calendly?
Here’s how you can easily set up and share your Calendly link.
Step 1: Go to Calendly
Sign up or log in to Calendly. Your calendar will link automatically if you use Google or Outlook.
Step 2: Set up your availability
On the dashboard, select an “Event Type,” “One-off Meeting,” or “Meeting Poll”
Step 3: Customize your event
Navigate to Availability to create and customize schedules for events, helping attendees pick meeting times.
Enter details like the event name, location (e.g., Zoom), and duration.
Step 4: Share your Calendly link
Click “Share” to get your unique link.
Share this link via email, social media, or on your website.
Step 5: Manage Scheduled Meetings
Check your meetings under “Scheduled events.”
Here, you get an option to reschedule or cancel meetings.
How to make a QR code for Calendly?
Now, let’s make it easy for others to schedule with you by creating a Calendly QR code.
Step 1: Get your Calendly link
Copy the link from your Calendly event.
Step 2: Go to QRCodeChimp
Enter the link or URL in the input box in the QR Code Generator with the logo.
Step 3: Customize the QR code
Design your QR code with logo, shapes, and color.
Step 4: Save the QR code
Save, download, print, and distribute your QR code.
And that’s it! Now, people can scan your QR code to schedule a meeting with you.
How to share QR codes for Calendly?
Integrating QR codes into your daily routine can make scheduling effortless and enhance your professional image. Here are five creative ways to share your Calendly QR codes:
Email signatures
Add the QR code to your email signature for easy access. Every email you send becomes an opportunity for recipients to effortlessly schedule a meeting with you, enhancing your accessibility and convenience.
Website
Embed the QR code on your website to guide visitors to book meetings effortlessly. This integration ensures that anyone visiting your site can quickly schedule an appointment without navigating away from your content.
Brochures and Flyers
Include the QR code in your marketing materials. Distributing brochures and flyers with your QR code at events or in your office allows interested parties to schedule in-person meetings, increasing your engagement rate.
Social Media
Share the QR code in your social media posts or profiles. By posting the QR code on platforms like LinkedIn, Facebook, or Twitter, you make it easy for your audience to book time with you directly from your social channels.
These methods can enhance your professional image and improve scheduling efficiency.
Let’s start sharing Calendly schedules using URL QR codes!
What does a Calendly QR code store?
The Calendly QR Code is a straightforward way to create and manage online calendaring events, making it easier for employers and customers to find and book your events. However, it stores:
1. Event Information: Details about upcoming events.
Example: Reserve a meeting slot for a conference, displaying available slots and their respective meeting platforms.
2. Participant Information: Data specific to each participant.
This includes name, email address, company name, phone number, etc. It is visible only to the host.
Advantages of using Calendly QR codes
The following benefits highlight the value of using Calendly QR codes for efficient and professional scheduling:
- Simplifies the booking process.
- Provides a seamless way for clients to book appointments.
- Makes scheduling accessible with a quick scan.
- Reduces the time spent on administrative tasks.
- Projects a modern, tech-savvy image.
- Creating a QR code is fast and simple.
- Sharing social media, email, or text events with a QR code is quick.
- Attractive QR codes enhance your business image and attract more customers.
- Works seamlessly with Google Calendar, Outlook.com, and Office 365.
- Share calendars across departments for better coordination.
- Allows customers to schedule meetings without speaking to anyone.
- Offers a free and paid version with more features.
- Streamlines the process from initial contact to a meeting, reducing the need for emails or texts.
Who gains from using Calendly QR codes?
Calendly QR codes offer a versatile solution for various professionals and businesses. Here’s a closer look at who can gain the most from integrating this tool into their scheduling process:
Professionals
Consultants, freelancers, service providers, and sales professionals will find Calendly QR codes incredibly useful. These professionals often juggle multiple clients and appointments, making streamlined scheduling essential
They can easily share their availability using QR codes, allowing clients to book time slots without the usual back-and-forth communication. This efficiency saves time and presents a polished, professional image.
Businesses
Businesses that rely on appointment bookings, such as salons, clinics, and spas, can significantly benefit from Calendly QR codes. Clients can instantly scan the QR code to view available slots and book appointments, enhancing the customer experience. This reduces the workload on reception staff, freeing them to focus on in-person customer service.
Educational institutions
Schools, colleges, and universities can use Calendly QR codes to manage appointments with administrators, counselors, and faculty. Students and parents can book meetings or consultations by scanning a code, streamlining the process, and reducing administrative burdens.
Event organizers
Event organizers can use Calendly QR codes to manage meeting RSVPs and appointments during conferences, trade shows, and workshops. Attendees can quickly scan a code to schedule one-on-one sessions with speakers or exhibitors, improving event logistics and attendee satisfaction.
Real estate agents
Real estate agents can use these QR codes to schedule property viewings. Potential buyers can scan the code from property listings or flyers to book appointments directly, making the process smoother and more efficient.
Healthcare providers
Doctors, therapists, and other healthcare providers can benefit from using Calendly QR codes to manage patient appointments. Patients can easily book consultations or follow-up visits, reducing no-shows and ensuring a more organized schedule.
Conclusion
Calendly QR codes simplify scheduling and provide a seamless way for clients to book appointments, enhancing your efficiency and professionalism. Now that you know how easy it is to integrate a Calendly QR code, why not give it a try? It’s a small step that could make a big difference in managing your time and appointments. Head over to QRCodeChimp and start simplifying your scheduling right away.
Frequently asked questions on Calendly QR codes
Can I update the URL of a static QR code?
No, static QR codes have fixed URLs. Use a dynamic QR code to update the link.
How can I use a QR code to improve bookings with Calendly?
Using a QR code simplifies the booking process. Clients can scan and schedule appointments instantly, reducing back-and-forth communication.
How do you scan the Calendly QR code?
To scan the Calendly QR code, open your phone’s camera app and point it at the QR code. Follow the prompt to schedule a meeting.
Does Calendly have a QR code?
Yes, Calendly offers the QR code from the mobile app for scheduling meetings and events. However, these QR codes are static and cannot be updated or tracked in real time.
You may also like
Sharing Edit Access for Digital Business Cards
Have you created digital business cards in bulk for multiple employees or team members and now find it challenging to handle individual update requests? QRCodeChimp's Share Edit Access for digital business cards makes this process seamless. Read on to...
How to Create and Print a Pet ID Tag QR Code?
A Pet ID Tag QR Code is a must-have for pets. Whether you're a pet shop owner selling pet tags or a pet owner looking for a tag for your pet, this article is for you. Learn how to create and print pet tags.
9 Best Digital Business Card Makers for 2025 – Secure, Enterprise, and Scalable
This guide will walk you through the features to look for in a digital business card platform. Plus, we’ll discuss the top six digital business card makers to create secure, enterprise-grade, and scalable digital business cards.
Must have QR Code Scanner Apps in 2025
Discover the best QR Code Scanner Apps for 2025, ensuring top-notch security and user-friendly features for Android and iOS. Scan QR codes safely and effortlessly today.