Steps to Integrating Microsoft Entra ID (Azure ID) with QRCodeChimp

Managing employee identities in large organizations can become complex as access, roles, branding, and security must all remain in sync.

Microsoft Entra ID (formerly Azure Active Directory) streamlines this process by centralizing access control, strengthening security, and automating the onboarding process. Integrating Microsoft Entra ID with QRCodeChimp automates digital business card creation, ensuring every team member gets a branded, accurate card on day one. No manual delays, no confusion; only reduced workload for the HR and IT teams.

In this guide, you’ll learn how to integrate Microsoft Entra ID with QRCodeChimp, simplifying identity management and team branding.

Prerequisites for integrating Microsoft Entra ID with QRCodeChimp

Before connecting Microsoft Entra ID with QRCodeChimp, ensure you have the correct setup. This integration is built for IT and HR teams managing users at scale, so a few essentials are required:

1. A Microsoft Entra ID (formerly Azure AD) admin access.
2. Admin-level permissions to configure enterprise apps and SCIM.
   Are you unsure if you have admin rights? Check with your IT team first.
3. ULTIMA or higher plan on QRCodeChimp.

This unlocks secure, automated digital business card management for your entire organization.

Steps for integrating Microsoft Entra ID with QRCodeChimp

Automating digital business card management doesn’t have to be difficult. With Microsoft Entra ID and QRCodeChimp, you can sync users and assign cards effortlessly, without spreadsheets or manual errors. Here’s how to set it up.

Step 1: Log in to QRCodeChimp.

Step 2: Click Dashboard in the top right section.

Step 3: Check the left panel; you’ll see INTEGRATION. Click Active Directory under that.

Step 4: Locate Microsoft Entra ID and click Integrate.

You’ll be redirected to the integration process page.

Step 5: You will see the Status as Not connected. Click the Connect button.

Step 6: The Microsoft login screen will open in a new tab. Enter your credentials and log in.

Note: You must have admin access to Entra ID.

Step 7: After signing in with your admin account, you will be asked to grant permissions to QRCodeChimp. These permissions are listed on the screen.

To proceed, check the box Consent on behalf of your organization and then click Accept.

Step 8: Now, on QRCodeChimp, you will see the Status as Connected – Analyzing data… (# records analyzed).

Here, you’ll also see how many records have been analyzed. This analysis takes some time, depending on the number of records or profiles.

Setting up Microsoft Entra ID in QRCodeChimp

Now comes the setup section. Follow these steps:

Step 1: Choose QRCodeChimp or Custom Branding for SSO Login URL

Once your team members’ digital business cards are ready, you can share the SSO login URL with them. When they log in using their Entra ID credentials, a pop-up will appear requesting necessary permissions. If you’re using QRCodeChimp branding, this pop-up will display QRCodeChimp’s brand. However, if you’ve enabled custom branding, your own brand will be shown instead, providing a more personalized login experience.

Let’s see how to set up both options.

1.1 Select your SSO branding from two options:

a) If you choose QRCodeChimp Branding, click Save & Continue, and you’ll move to the next step.

b) If you want Custom Branding, note that it requires whitelabel setup.

1. If you do not have whitelabel enabled, click Set up Whitelabel, and you’ll be redirected to the White Label Settings page. Come back and continue the process.
   Read more: A Complete Guide to QR Code White Labeling
2. If you have already set up whitelabel, go to the next step.
3. Once you have completed whitelabel setup, create an Entra ID app and connect it to QRCodeChimp. For detailed instructions, check How to Register an App in Microsoft Entra ID for QRCodeChimp.

1.2 Click Save.

Your team will see a custom-branded pop-up like below:

Step 2: Create Account ID

Enter a unique account ID for your organization. If one already exists, it’ll be prefilled and locked.

Click Next.

Note: If you have previously created a sub-account, you must have created an account ID. In such cases, the same account ID will reflect here. It cannot be changed once set.

Step 3: Choose Your Card Management Structure

If Entra ID data analysis is still in progress, the card management options will appear locked. Once the analysis is complete, they will unlock automatically.

Note: During analysis, you’ll see a loader along with a Refresh button. Please wait for the process to complete. You can click Refresh to check the status.

Once card management options unlock:

3.1 Select a grouping method from the three options:

1. All in one group: All digital business cards are organized in a single group.
2. By group: Our automated system categorizes the cards based on the selected directory fields, including department, location, title, and more.
3. By filter: The system groups the cards based on filters you define.

3.2 Follow the on-screen process, and click Save & Continue.

Step 4: Design Digital Business Card Template and QR

4.1 Choose one from the two options.

1. Set one design for all cards: The system sets a single design for all cards in your directory.
2. Set a different design for each card group: You can set up unique designs for all the card groups before creating them.

4.2 Select your preferred option and click Design Now.

This will take you to the digital business card editor.

Note: Digital business cards will not be synced until you have designed the template.

How to design digital business cards for your Microsoft Entra ID directory

Let’s get started with designing your business cards. First, we’ll show you how to link the team members’ data from your Entra ID to your digital business cards. For this, you need to map Entra ID columns to the corresponding card fields.

You’ll see fields under different sections of the card. The gray fields with curly brackets are mapped to your Entra ID. This means they will take and show the data from your Entra ID.

Example:

The Name field is taking data from the Entra ID. It’ll display the name of the cardholder automatically.

Note: These fields cannot be edited by the cardholders. They will take data only from the Entra ID records.

How to map fields from Entra ID?

Step 1: Hover the cursor over the field you want to map.

Step 2: Click the {,} option.

Step 3: Click Choose a field and select your field.

Step 4 (Optional): Enter a default value.

Step 5: Click Add.

Now, the business card will automatically retrieve that information (from Entra ID) for all users.

Note: If the field data is missing or blank in Entra ID, the default value that you enter will be visible.

Designing digital business cards

Step 1: Map the preferred Entra ID fields to Digital Business card fields on the content tab.

Step 2: Disable the fields you don’t want on your cards.

Step 3: Tweak the options per your brand on the Design / Settings tab.

Step 4: Customize your QR code on the QR Code tab.

Step 5: Once all steps are complete, click Save.

You’ll see a pop-up Template Saved Successfully with three options.

1. Apply to All Groups
2. Sync All Groups
3. Notify card owners via email

Step 6: Select the options as per your preference and click Continue.

You’ll be taken to the Users and Groups page.

Summing it up

Managing your team’s digital business cards doesn’t need to be a mess of spreadsheets and repeated tasks. Integrating Microsoft Entra ID with QRCodeChimp brings control, security, and consistency to how your teams create and manage digital business cards.

HR and IT save hours by automating routine tasks, and every employee gets an on-brand card instantly. Security improves with direct sync from your identity provider while onboarding gets faster, smoother, and mistake-free.

It’s not just about IT; this makes life easier across the company.

What to do next

✅ IT teams: Partner with HR and start the setup.
✅ HR teams: Loop in your IT admin to streamline card distribution.
✅ Want to see it in action? Request a demo or start directly from your QRCodeChimp dashboard.

Frequently asked questions