How to Group Cards in QRCodeChimp Entra ID Setup

Handling digital business cards at scale can get messy fast. With QRCodeChimp Entra ID grouping, you can keep things organized by department, role, location, or custom rules.

Whether you’re a lean team or a growing enterprise, this guide shows you how to use three grouping methods: All-in-One, By Group, and By Filter to simplify card management and maintain a consistent, professional presence across your organization.

If you are new to Entra ID & QRCodeChimp integration, visit Steps to Integrating Microsoft Entra ID (Azure ID) with QRCodeChimp.

When you are done with that, let’s begin.

Three ways of QRCodeChimp Entra ID grouping

There are three ways to group your cards depending on the size and structure of your organization.

1. All in one group

If you have a small team, putting all your digital business cards into one group is the easiest way to stay organized. Every card, regardless of role, department, or location, is assigned to a single label.
All cards are kept in one place. You don’t have to split or sort by role or filters. This keeps things simple, especially if you don’t need tight control or only manage a few cards.

Since there is only one group, choose a simple name, such as Company Directory or All Employees.

2. By group

If your team has different departments, roles, or locations, organizing digital business cards by group keeps things simple and tidy without stressing you out. This method automatically sorts cards based on factors you set, eliminating the need to handle each card individually. You can select up to three fields.

3. By filter

If your team has special needs or a more complex setup, grouping by filter gives you complete control. You create custom groups by setting exact rules, such as department, location, or job title (not limited to these), so you can be very specific about who belongs where.

This is also helpful when you want to create digital business cards for a select group of people, rather than for everyone. This will make cards for only those members who meet the criteria set by your filter.

You build filters to determine which cards are assigned to which groups. For example, you might create a group called Sales or New York. Cards that match those rules are grouped automatically, providing a flexible way to organize. You can add up to five filters.

Steps to organize cards by filter

Step 1: Enter a label for your filter

Step 2: Select your field.

Step 3: Select is equal to or is not equal to.

Step 4: Enter the parameter.

Step 5 (Optional): Ensure the Cards that don’t match any filters will be grouped under everything else is checked. (You can change the label for this group.)

This stores all the cards that do not match your filter in a group.

Name this group.

Step 6:  Click Save & Continue.

4. By Entra group

QRCodeChimp now lets you group digital business cards using the groups already set up in your Microsoft Entra ID directory.

When you choose Group by Entra ID, QRCodeChimp fetches the groups from your Entra ID account and automatically organizes employee cards according to those groups. This means you do not need to recreate your existing organizational structure inside QRCodeChimp.

For example, if your Entra ID directory already has groups such as Sales, Marketing, HR, or regional teams, QRCodeChimp can use those same groups when organizing the corresponding digital business cards.

Step 1: Under Choose Your Card Management Structure, select By Entra group.

Step 2: Choose how you want to organize the cards:

• Select All Entra groups to use all groups available in your Microsoft Entra ID directory.
• Select Selected Entra groups if you only want to use specific groups.

Step 3: If you choose Selected Entra groups, click Add groups. A popup will appear showing the groups fetched from your Microsoft Entra ID directory.

Select the groups you want to use, then click Save selection.

These are the same groups in your Azure Active Directory account.

If you add new groups in Microsoft Entra ID later, reopen the group selection popup and click Resync Groups to fetch the latest groups.

Step 4: Once you’ve finished selecting groups, click Save & Continue.

Step 5: After saving the setup, go to Users & Groups from the left sidebar to view the added groups.

Here, you’ll see the Entra groups you selected, along with the digital business cards created under each group. 

Wrapping up

Grouping digital business cards for teams isn’t just about staying organized. It’s about making your operations smoother, your updates faster, and your teams more self-sufficient.

Whether you’re setting up a unified company directory or tailoring access by region and role, QRCodeChimp Entra ID grouping gives you the flexibility to scale with ease.

Now that you know the options, it’s time to choose the method that best fits your team structure and put your card management on autopilot.

Frequently asked questions