Steps to Integrate Microsoft Entra ID (Azure AD) with QRCodeChimp

Managing employee identities across systems can quickly become complex, especially when access, roles, branding, and security must remain aligned.

Microsoft Entra ID (formerly Azure Active Directory) centralizes identity management. When integrated with QRCodeChimp, it automatically creates and updates your team’s digital business cards, ensuring every employee receives a correct, branded card from day one.

In this article, you’ll learn:

• How to connect Microsoft Entra ID with QRCodeChimp
• How to automate digital business card creation
• How to manage branding, grouping, and access at scale

Prerequisites

Before you begin, ensure you have admin access to Microsoft Entra ID and permission to configure enterprise applications. You will also need a QRCodeChimp ULTIMA (or higher) plan to enable this integration.

If you’re unsure about permissions, it’s best to check with your IT team before starting.

Integrate Microsoft Entra ID with QRCodeChimp

Start by connecting your Entra ID account to QRCodeChimp.

1. Log in to your QRCodeChimp account.

2. Go to ‘Dashboard’ → ‘Integration’ → ‘Active Directory.’

3. Locate Microsoft Entra ID and click ‘Integrate.’ You’ll be redirected to the integration process page.

You’ll be redirected to the integration process page.

4. You will see the Status as ‘Not connected.’ Click ‘Connect.’

5. The Microsoft login screen will open in a new tab. Sign in with your admin account credentials.

6. After signing in, you will be asked to grant permissions to QRCodeChimp. Tick the ‘Consent’ checkbox and click ‘Accept.’

To proceed, check the box Consent on behalf of your organization and then click Accept.

7. Once connected, QRCodeChimp will begin analyzing your directory data. Here, you will see the Status as Connected – Analyzing data… (# records analyzed), which denotes how many records have been analyzed. 

This analysis takes some time, depending on the number of records or profiles.

Configure your Digital Business Card setup on QRCodeChimp 

Now comes the setup section. Follow the steps below to configure and define how your organization’s digital business cards should be created and organized. 

Step 1: Choose QRCodeChimp or Custom Branding for SSO Login URL

Once your team members’ digital business cards are ready, share the SSO login URL with them. When they log in using their business emails, a permission prompt will appear. This prompt reflects QRCodeChimp branding by default, or your own brand if custom branding is enabled.

Option A: QRCodeChimp Branding (Default)

• Uses QRCodeChimp SSO URL
• Standard login experience

Option B: Custom Branding (White-label)

• Uses your domain (e.g., yourbrand.com)
• Fully branded login experience

Please note that to use custom branding, your account must be white-labeled. Otherwise, only the standard option will be available.

Let’s see how to set up both options.

Option A: QRCodeChimp Branding (Default)

If you choose QRCodeChimp Branding, click Save & Continue, and you’ll move to the next step.

Option B: Custom Branding (White-label)

If you want Custom Branding, you will require a whitelabel setup.

• If you do not have white label enabled, click ‘Set up White Label,’ and you’ll be redirected to the ‘White Label Settings’ page. Come back after enabling the same and continue the process.

• If you have already set up white-label, go to the next step.
• Once you have completed white-label setup, create an app in Entra ID and connect it to QRCodeChimp. You need to copy the Application (client) ID and Client Secret Value from the app, then paste them into the designated fields in QRCodeChimp.
• Click ‘Save.’

Step 2: Create Account ID

Here, you need to enter a unique account ID for your organization, which acts as a fixed identifier for your setup.

If you’ve already created one earlier, it will appear pre-filled and cannot be changed.

Once confirmed, click ‘Next.’

Step 3: Choose Your Card Management Structure

In this step, you will decide how to group your cards. 

Note: If your Entra ID data analysis is still in progress, the card management options will appear locked. Once the analysis is complete, they will unlock automatically. You can click ‘Refresh’ to check the status.

Once your directory data is analyzed, choose how to organize cards from the three given options:

• All in one group: All digital business cards are organized in a single group.
• By group: Our automated system categorizes the cards based on the selected directory fields, including department, location, title, and more.
• By filter: The system groups cards based on filters you define.

Step 4: Select How Digital Business Cards Will Be Created

In this step, there are two options:

a. Generate for all users

b. Generate for uploaded email IDs, as defined in Step 3 (Your Card Management Structure).

For both options, you need to select ‘Sync timing’ to ‘Create immediately’ or ‘Create only on first SSO login.’

If you want to generate digital business cards only for uploaded email IDs, you can either ‘Paste/Type list,’ ‘Upload CSV,’ or fetch them ‘From Directory.’ For each, you’ll get a pop-up corresponding to the method you choose. If you’re using Active Directory, the user list will reflect the grouping criteria defined in Step 3 (Your Card Management Structure), allowing you to select exactly which users should receive cards.

Email Notifications & Alerts 

Here, you can configure notifications for both admins and users.

Admins can receive a combined summary of card creation, deletion, and group changes by checking the blue button under the ‘Admin Settings.’ End users can be notified when their cards are created and/or removed by enabling the corresponding toggle buttons.

This setting is optional and does not affect how cards are generated.

Click ‘Save & Continue.’

Step 5: Design Digital Business Card Template and QR

In this step, you’ll be asked to design a Master Template for Digital Business Cards and QR. Only the cards aligned with the groups configured in Step 3 (Your Card Management Structure) and synced from Microsoft Entra ID will follow this Master Template.

Click ‘Design Now’ to open QRCodeChimp studio. Here you can start designing your card.

How to design digital business cards for your Microsoft Entra ID directory

Let’s get started with designing your master template. First, we’ll show you how to link the team members’ data from your Entra ID to your digital business cards. For this, you need to map Entra ID columns to the corresponding card fields.

You’ll see fields under different sections of the card. The gray fields with curly brackets are mapped to your Entra ID. This means they will take and show the data from your Entra ID.

Example: The Name field is taking data from the Entra ID. It’ll display the cardholder’s name automatically.

Designing digital business cards

Step a: Map the preferred Entra ID fields to Digital Business card fields on the content tab.

Step b: Hover the cursor over the field you want to map and click on it.

Step c: Click ‘Choose a field’ and select your field.

Step d: (Optional): Enter a Fallback Value.

Step e: Click ‘Add.’

Now, the business card will automatically retrieve that information (from Entra ID) for all users.

Step f: Disable the fields you don’t want on your cards.

Step g: Tweak the options per your brand on the Design / Settings tab.

Step h: Customize your QR code on the QR Code tab.

Step i: Once all steps are complete, click ‘Save.’

You’ll see a pop-up ‘Template Saved Successfully.’

Step j: Click ‘Go To Users & Groups.’ You will be taken to your QRCodeChimp dashboard, where you can see your groups.

Click ‘Sync Now.’

Congratulations. Your digital business cards will now be created. You will now see, share, and edit individual cards. Your cards will also be automatically updated and deleted based on the latest directory records.

Editing Your QRCodeChimp Setup

You can update your setup anytime as your team structure or requirements evolve. However, certain changes can impact existing groups and cards, so it’s important to understand how edits work.

Step a: Access the section you want to edit

Go to your QRCodeChimp Entra ID setup and click ‘Edit’ or the pencil icon next to it the step you want to modify (for example, Card Management Structure).

You will get a pop-up asking you to confirm whether you want to proceed.

Step b: Make your changes

Update the configuration based on your needs; for instance, changing how users are grouped (e.g., from “All in one group” to “By Group” or “By Filter”).

Step c: Confirm and apply changes

You will again get a pop-up. In this case, it is ‘Confirm Group Configuration Changes,’ which will prompt you to type ‘DELETE’ in the text box to ‘Save Changes.’

Once you do that, your edits will be applied to both the existing and future cards that fall under your new grouping.

Summing it up

Managing your team’s digital business cards doesn’t need to be a mess of spreadsheets and repeated tasks. Integrating Microsoft Entra ID with QRCodeChimp brings control, security, and consistency to how your teams create and manage digital business cards.

HR and IT save hours by automating routine tasks, and every employee gets an on-brand card instantly. Security improves with direct sync from your identity provider, while onboarding gets faster, smoother, and mistake-free.

It’s not just about IT; this makes life easier across the company.

What to do next?

✅ IT teams: Partner with HR and start the setup.
✅ HR teams: Loop in your IT admin to streamline card distribution.
✅ Want to see it in action? Request a demo or start directly from your QRCodeChimp dashboard.

Frequently asked questions